triadauv.blogg.se - Facebook wants hold your next meeting

Formal and rigorous? A conference room will probably work best. Do you want your meeting to be informal and intimate? Choose a small room and set the chairs up in a circle. One advantage: You can ask an expert to attend just part of the meeting, keeping their contribution focused.ĭecide where and when to hold the meeting and confirm availability of the space An expert shares knowledge on particular issues.

A contributor keeps the discussion lively and on track.

A timekeeper helps move the discussion along efficiently.

A scribe captures key ideas and decisions and distributes notes (this gives shy people a way to participate.).

A facilitator guides the discussion, making sure all sides of the issue are raised (this is a good job for someone who is developing leadership skills and practicing neutrality).

Giving participants a specific role to play can increase focus and engagement. Be conscious of the ripple effects your meeting can have on people’s time across the organization-and only invite those who absolutely have to be there. If you’re providing updates or rallying the troops, be as inclusive as you want to be. Include more people for brainstorming (as many as 18). What about size? Keep problem solving meetings small (around 8 people). Identify key decision makers, people who are knowledgeable about (or have a stake in) the topic at hand, those who need to be informed in order to do their jobs, and anyone who will be required to implement decisions made. Further ReadingĬonsider who can help you accomplish your goal and who will be affected by the meeting’s outcome. The longer your meeting, the harder it will be for people to remain focused, so it’s wise to underestimate how much your group can cover in the allotted time. Decide how much time to devote to each item and what order makes sense. Plan time for a brief introduction to provide context, and for a discussion of next steps at the end. you need to solicit a number of individuals’ opinions.you’re dealing with a sensitive topic or a personnel issue that would be better handled one-on-one.another method of communication would work just as well.Do you need to make a decision, solve a problem, rally the troops, or inform your team about a new initiative? Clarifying the purpose of your meeting is the first and most important planning step-this will drive all of the other elements of your prep.ĭon’t pile on another meeting without thinking about other ways to accomplish your goal first.